How to update an existing document in the Media library

Owned by Marcella Marino
Last updated: 04 Sept, 2024 by Jo Tayler
1 min read

  1. Hover over the Content tab in the menu bar of the CMS, and click on the Media option in the dropdown menu.

  2. Search for your document using the Media name field and other filters.

  3. When you've found your document, click Edit.

  4. Remove the current document by clicking the Remove button. 

  5. Replace the old document with the new version by clicking Choose file. Make sure your document file is saved on your drive using hyphens between words, e.g. "DPC-organisation-chart.PDF".

  6. Scroll down and click Save.

Note that the URL path for your document will update based on the file name and also the year and month of your update.

For this reason, using a document’s URL path to share in promotional materials is not recommended as the link is likely to change.

Better practice would be to embed the document on a web page and share the page’s URL.

Best practice would be to HTML the content and share the URL.

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