System roles and permissions
- Jo Tayler
- Jess Pietsch (Unlicensed)
- Hayley Stockall (Unlicensed)
A guide to what each type of system role can access or control in the CMS.
| Site admin | Approver | Editor |
|---|---|---|---|
Content moderation – editorial workflow | |||
Use Archive transition | ✔ | ✔ | ✗ |
Use Archive pending transition | ✔ | ✔ | ✔ |
Use Create New Draft transition | ✔ | ✔ | ✔ |
Use Needs Review transition | ✔ | ✔ | ✔ |
Use Publish transition | ✔ | ✔ | ✗ |
Use Restore to Draft transition | ✔ | ✔ | ✗ |
Use Send back to Draft transition | ✔ | ✔ | ✔ |
View any unpublished content | ✔ | ✔ | ✔ |
View the latest version | ✔ | ✔ | ✔ |
Media | |||
Access the media overview page | ✔ | ✔ | ✔ |
Create media | ✔ | ✔ | ✔ |
Delete media | ✔ | ✔ | ✗ |
Update media | ✔ | ✔ | ✔ |
View all media revisions | ✔ | ✔ | ✗ |
Node – content | |||
Create all template types | ✔ | ✔ | ✔ |
Edit all template types | ✔ | ✔ | ✔ |
Delete all template types | ✔ | ✔ | ✗ |
View revisions in all template types | ✔ | ✔ | ✔ |
Revert revisions in all template types | ✔ | ✔ | ✔ |
Delete revisions in all template types | ✔ | ✔ | ✗ |
Clone all template types | ✔ | ✔ | ✔ |
Path (aliases) | |||
Create, edit and administer URL aliases | ✔ | ✔ | ✔ |
Redirect | |||
Administer global URL redirection settings | ✔ | ✔ | ✗ |
Administer individual URL redirections | ✔ | ✔ | ✗ |
Alerts | |||
Add or view in all template types | ✔ | ✔ | ✗ |
Scheduled transitions | |||
Add, administer or view in all template types | ✔ | ✔ | ✗ |
Taxonomy – create or edit terms, delete terms | |||
Alert type | ✔ | ✗ | ✗ |
Audience | ✔ | ✗ | ✗ |
Department | ✔ | ✗ | ✗ |
Event Category | ✔ | ✗ | ✗ |
Event Requirements | ✔ | ✗ | ✗ |
License type | ✔ | ✗ | ✗ |
Location | ✔ | ✗ | ✗ |
Sites* | ✔ | ✗ | ✗ |
Tags | ✔ | ✗ | ✗ |
Topic | ✔ | ✗ | ✗ |
Users | |||
Administer users | ✔ | ✗ | ✗ |
Webforms | |||
Access the webform overview page | ✔ | ✔ | ✔ |
Administer webform element access | ✔ | ✔ | ✗ |
Administer webform submissions | ✔ | ✗ | ✗ |
Administer webforms | ✔ | ✗ | ✗ |
Create webforms | ✔ | ✔ | ✔ |
Delete any webform | ✔ | ✔ | ✗ |
Delete any webform submission | ✔ | ✔ | ✗ |
Edit any webform | ✔ | ✔ | ✔ |
Edit any webform submission | ✔ | ✗ | ✗ |
View any webform submission | ✔ | ✔ | ✗ |
* Site taxonomy is where the following tasks are done:
add/edit Ripple values (front end site design, colours)
add/edit logos
add/edit feature flags
edit ‘contact’ link on the Was this page helpful form
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