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  • How to review and schedule a publication to publish or archive

    This guide covers how to review and schedule the publication template for publishing (to automatically go live at prescheduled date and time).

    This guide is for approvers and site admins. If you have editor access, use the publication request guide.

    Go to the publication you need to schedule and select the Scheduled updates tab.

    Select the Add Scheduled update button.

    Choose either:

    • Latest revision (which will publish the last saved page version before the scheduled publishing time), or

    • the specific revision number you’d like to publish.

    Choose Publish or Archive on the Execute transition dropdown.

    Add in the date, month, year and time for when you'd like the page published or archived.

    Select the Scheduled updates button to save.

    The time format is hours, minutes, seconds, am/pm:

    • For 11:59pm, enter 11:59:00PM.

    • For midnight, enter 12:00:01AM.

    When published, child pages will appear as both navigation cards and in the side menu on the parent page. So, make sure you schedule the pages to publish in the following order:

    1. Parent page

    2. Child pages (5 minutes after the parent page scheduled publishing time)

    3. If included, grandchild pages (5 minutes after the child page scheduled publishing time)

    4. A 2nd publish of the parent page (5 minutes after the child or grandchild pages scheduled publishing time).

    To schedule a page for 9 am, schedule your publishing times for before 9 am. The below example will ensure your pages are live by 9am:

    1. Parent page: scheduled for 8:30am

    2. Child pages: scheduled for 8:35am

    3. Grandchild pages: scheduled for 8:40am

    4. Parent page 2nd publish: scheduled for 8:45am