If your image is a graph, flowchart, map or includes text descriptions, you need to follow the steps to add this as complex image component instead.
How to name your files
Our CMS contains thousands of image files, so it's important to name your file well so that you and your colleagues can find and reuse them.
There are 2 different naming conventions to keep in mind:
The filename of the image (what it is saved as on your computer, e.g. very-important-image.jpg)
The media item name you give the image when you upload it to the CMS media library (e.g. Shrine profiles John Lui).
Filename
Your filename should:
be descriptive
contain no spaces
use hyphens (not underscores) to separate the words and make the filename as easy to read as possible
not be a generic file name like IMG_001.jpg.
For example, an image of a girl laughing should be saved as 'girl-laughing.jpg' before uploading to the CMS Media Library.
If the image's filename contains spaces (e.g. 'girl laughing.jpg') you must replace the spaces with hyphens).
Media item name
The name you give your image when you upload it to the CMS's Media Library must:
use spaces between words (not hyphens or underscores)
be meaningful and descriptive enough that you can search for it when required
if the image is of a specific person, include their name and position.
For example:
Hon Linda Dessau, Governor of Victoria
Alana Johnson, member of the Ministerial Council on Women's Equality
Example
In the above example, the image's filename is "girl-laughing.jpg" so the name you would give it for the Media Library is "Girl laughing".
Keep in mind that what you put in the Name field doesn't appear unless it is part of an Image gallery component.
If you're uploading several images that belong together, such as members of a council or honour roll inductees, it's a good idea to put this consistently in the image names, for easier searching. For example: "Stella Young – 2017 Women's Honour Roll".
How to upload and embed images
Resize your image so it’s in best format for your page. Then save the image to your computer.
In the Basic text component, select the Media icon in the formatting ribbon.
Here you can either:
Search for an existing image in the Library tab.
Upload an new image by selecting Add image, then Choose file. You’ll then be prompted to browse your computer for your image.
Name
Complete the Name field. Make the name of the file meaningful to the image, so it can be easily found when searching the Media library. If it’s a photo of a well-known person, you should include their name and position in the image title. Refer to the section about naming images for more tips, but as a general rule:
The filename of your image (what it's saved as on your computer) should use hyphens between words, not spaces.
The name you give your image when you upload it to the CMS should use spaces between words.
Alternative text
Complete the Alternative text field for your image (if required). This is a description for vision-impaired users and is an important accessibility requirement. What you write depends on the context of the page and the typical users.
The only images that don't need this field to be filled out are:
Sensory images: if the image is intended to create a sensory experience – for example, an image of an artwork.
Decorative images: if the image is pure decoration, used for visual purposes only. For these types of images, you can leave the alt text field blank. In the page's code there will be two double quotes, which tells the screen reader to skip it.
Find more information image types and accessibility requirements: Using images in website content
Title
The Title is used as a tool tip when the user hovers the mouse over the image.
License Type
You'll need to select one of the following license types in the drop down menu:
Copyright means that the image is protected and cannot be used without permission. Use Copyright if you're not confident the image can be shared with others.
Creative Commons Attribution 4.0 means the image can be shared or adapted. Visit:https://creativecommons.org/licenses/by/4.0/.
Metadata
Audience
Leave this blank
Department
Start typing the name of your department and select it from the drop-down list. This will help you to find the image in the Library.
Topic
Leave this blank.
Site
Tag this image to a site or site section so you can find the image in the Library.
Select Save image. You’ll see the Embed media item option pop-up. By default, the image will display as Embedded. This can be changed to Embedded with caption or Thumbnail.
Select Embed.
If you want to add multiple images to your page displayed in a carousel format, you can find instructions in our image gallery guide.