Naming media files

Our CMS contains thousands of image files, so it's important to name your file well so that you and your colleagues can find and reuse them.

There are 2 different naming conventions to keep in mind:

• The filename of the image (what it is saved as on your computer, e.g. very-important-image.jpg)

• The media item name you give the image when you upload it to the CMS media library (e.g. Shrine profiles John Lui).

Filename

Your filename should:

• be descriptive

  • contain no spaces

  • use hyphens (not underscores) to separate the words and make the filename as easy to read as possible

  • not be a generic file name like IMG_001.jpg.

• For example, an image of a girl laughing should be saved as 'girl-laughing.jpg' before uploading to the CMS Media Library.

  If the image's filename contains spaces (e.g. 'girl laughing.jpg') you must replace the spaces with hyphens).

  Media item name

• The name you give your image when you upload it to the CMS's Media Library must:

• use spaces between words (not hyphens or underscores)

  • be meaningful and descriptive enough that you can search for it when required

• if the image is of a specific person, include their name and position.

  For example:

  Hon Linda Dessau, Governor of Victoria

  Alana Johnson, member of the Ministerial Council on Women's Equality

  Example

  

In the above example, the image's filename is "girl-laughing.jpg" so the name you would give it for the Media Library is "Girl laughing".

Tips and tricks

If you're uploading several images that belong together, such as members of a council or honour roll inductees, it's a good idea to put this consistently in the image names, for easier searching. For example: "Stella Young – 2017 Women's Honour Roll".