Alerts are The Alert content type is used to notify users about an emergency, significant update or sensitive issue.
The alert displays as a banner across the top of every page on a website, pushing the page content down. It continues to display on all pages until manually dismissed by the userwebsite visitor, or archived in the CMS.
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emergency warning alerts
information alerts (for significant updates or sensitive issues).
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The alert content should:
be short and succinct
highlight the key message, with a link to more information if available
use terms like 'warning', to align with emergency response language.
Alerts should not be used for promotional content or general updates.
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Instead you could use:
callout text formatting
an introduction banner
a primary or secondary campaign.
Only site administrators have access to this content type. If you want to add an alert to a website that is managed in the content.vic.gov.au CMS, please log a request with the SDP Content Team. It is recommended to only have one alert published at a time.
Emergency warning alerts
This alert should only be used when a statewide emergency is active, meaning the State Control Centre is in operation.
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The icon and colour used for the alert banner relates to the option selected as the "alert type" in the CMS.
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Information alerts
An information alert can be added if necessary to alert users about:
a significant, timely change that affects all content across the site, such as the caretaker period.
health or statutory guidance
Example: The Shrine of Remembrance is closed to the public due to Coronavirus restrictions.
potentially sensitive information
Example: The First Peoples – State Relations website contains images of people who have passed away.
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How to create an alert
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Only Approvers and Site admin users can publish an alert. |
Select on or hover over Content.
Select Add content.
Select Alert.
Fill in or select options in the following fields:
Title – this is the text that will be visible in the alert banner. There is a maximum length of 150 characters, but be as short and succinct as possible.
Alert type – this will decide the colour and icon used for the banner. Options available are:
emergency
fire
flood
heatwave
lightning
medical
pollution
traffic
notification – use this for information alerts
URL – you can add a link to a webpage where more information is provided. This can be an internal or external link.
Link text – the text that will be hyperlinked with the URL provided above.
Site – the site
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(s) the alert will display on.
Fields marked with a red asterisk are mandatory.
The alert content should:
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be short and succinct
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highlight the key message, with a link to more information if available
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Change the Save as field to Published if you’re ready for the alert to go live on your site. You can also save as Draft.
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Once the alert has been published, it will appear across all pages tagged to the site you selected. It |
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Find and manage alerts
Finding published alerts for a specific site:
In the CMS, select Structure > Taxonomy > Sites > List terms.
Find the site or site section you want to check and click Edit.
At the bottom of this page is a section called Site alerts and notifications, which will display any currently published alerts.
You can edit, delete, archive, clone or schedule an update for this alert from this section.
Finding all alerts (published and unpublished):
isn't possible to publish an alert to specific site-sections or pages only – it will always publish across the entire site. |
Find and manage alerts
In the CMS, select Content.
Search for an alert by filling in the title field and/or by choosing Alert in the Content type filter.
You can also filter by Site, Department/agency or Published status
Click on an alert to edit, delete, archive, clone or schedule an update.
Schedule an update
You can schedule an alert to be published or archived at a specific date or time by filling in the fields in the Scheduled updates tab.
You can also schedule an updated revision of the alert to be published.
Read more about how to schedule content.