There are two methods to share draft pages with stakeholders - share preview links and the preview link from the latest revisions tab.
Share preview links
Share preview linksare essentially a ‘screenshot’ of your page. Because of this, they will not update if changes are made to the page. They are not a ‘live’ preview. If you want to share 2 draft versions of a page for comparison, you need to generate a sharelink from their respective revisions, and share both of these linksThis guide covers how to:
preview a front-end version of a draft page as a Content Management System (CMS) user
send a front-end preview (share link) of a draft page to a non-CMS user.
On this page:
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Preview a draft of your page (CMS user)
Once you've created and saved a draft, you'll get an option to preview your content in the View tab.
Select the link to preview the draft of your page.
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A login prompt may appear, but if you’re logged into the CMS, it will open up a preview of your page in a new tab.
You will know that the page is a draft because it will display the notification: Draft only and not yet published.
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Share preview links (non-CMS user)
Share preview linksare a similar to a screenshot of your page. If you send a non-CMS user a preview link, and make further changes to a page, you need to create a new Sharelink.
Benefits of the share preview link
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Create new page or save a new draft of your page.
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Click the ‘Revisions’ Select the Revisions tab of your page.
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Find the revision you would like to share. Click Select the dropdown arrow and select ‘create Create share preview link’link.
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You can now copy and send that share the link to anyone and they will be able any non-CMS users to view a draft , front-end preview of your a page.
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Share links are set to last for 30 days, however you can shorten or extend this in the ‘edit share link’ tab.
‘Latest version’ preview links and sharing with stakeholders
When working in the CMS, the fastest way to see your changes on the front-end is by using the preview link that can be found in the ‘latest version’ Edit Share link tab.
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However, you need to be logged in to the CMS to be able to view this preview link.
To help stakeholders navigate around this, the SDP team have set up a CMS account for each department with preview only permissions.
The benefit of using this method is that it will always display the latest draft of the content (not the state of the content at the point in time you created the share link).
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Note that all share preview links expire after 30 days.