This guide is for both editors and approvers, and covers how to request or schedule the publication template for publishing (to automatically go live at prescheduled date and time).
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It's important to schedule a publication in the correct order. Not doing so can disconnect a child page from its parent. |
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Do not schedule all publication pages at the same time. |
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Editors will need to submit their publication to the publishing team.
Approver or Site admin permission level users can schedule publishing or archiving.
Instructions for
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editors
Change the page status from Draft to Needs Review.
Leave a comment in the Change request detail field. Include the date and time to schedule the page for publishing.
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Save time: don't save each child page as ‘Needs review’. Add the child pages ready for publishing in the 'revision log message' field.
For example, 'Please schedule this publication for publishing at 4.00pm on Thursday 17 May. It contains 10 child pages and 7 grandchild pages.'
The SDP publishing team will then:
review each page against our web content publishing checklist
publish all the pages at once.
Instructions for
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approvers and
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site admins
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Go to the page you need to schedule and select the:
Scheduled updates tab
+ Add Scheduled update button.
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Choose either:
Latest revision (which will publish the last saved page version before the scheduled publishing time), or
the specific revision number you’d like to publish.
Choose Publish or Archive on the Execute transition dropdown.
Add in the date, month, year and time for when you'd like the page published or archived.
Select the Scheduled updates button to save.
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The time format is hours, minutes, seconds, am/pm:
For 11:59pm, enter 11:59:00PM.
For midnight, enter 12:00:01AM.
When published, child pages will appear as both navigation cards and in the side menu on the parent page. So, make sure you schedule the pages to publish in the following order:
Parent page
Child pages (5 minutes after the parent page scheduled publishing time)
If included, grandchild pages (5 minutes after the child page scheduled publishing time)
A 2nd publish of the parent page (5 minutes after the child or grandchild pages scheduled publishing time).
To schedule a page for 9am, schedule your publishing times for before 9am. The below example will ensure your pages are live by 9am:
Parent page: scheduled for 8:30am
Child pages: scheduled for 8:35am
Grandchild pages: scheduled for 8:40am
Parent page 2nd publish: scheduled for 8:45am