Find benefits of using the publication content type, including Steps on how to create, review and publish a publication.
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On this page:
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About the
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publication content type
The publication content type features:
chapters/sections as subpages that are easy to navigate
pagination between sections
the option to print pages
automatic menu creation that lists child pages.
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The Department of Families, Fairness and Housing won IPAA 2021 Leadership in the Public Sector Communications Award for their 10-year Rolling Action Plan which used the SDP publications template.
Build a publication landing page
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There are 2 ways to create a publication landing page:
From
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the Dashboard, select
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Add content, then choose Publication from the next page.
Go to the Content tab, select Add content, then Publication.
Complete the following fields as needed (items marked with an *asterisk are mandatory).
Header tab
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License Type
Select from Copyright (if the publication cannot be shared or used in other work) or Creative Commons (if the publication can be shared or used in other work).
Date of publication
Date the publication was released (it only displays month and year on live page).
Publication author
Department or branch that owns the publication. You can only select one author.
Title*
Title of your publication.
Summary*
This is a short description of the publication and is picked up within search engines.
Introduction text
Brief summary that appears under the page title. Keep it short.
Featured image
Feature images don't display on the page you're creating. They display on featured cards or navigation links to the page. They must be resized to 496px high x 818px wide.
License Type
Select from Copyright (if the publication cannot be shared or used in other work) or Creative Commons (if the publication can be shared or used in other work).
Date of publication
Date the publication was released (it only displays month and year on live page).
Publication author
Department or branch that owns the publication; you can add more than 1 author.
Page content section
For instructions on using these content components, visit our Body text components page.
Customised header tab
Header style* allows you to select between 2 options.
Default appearance
Display the publication title and introduction text.
Full-width background image
Display a hero image as well as the publication title and introduction text. Follow our hero image instructions.
Sidebar section
For instructions on using the sidebar, visit our sidebar components page.
Save your work
Click 'Save' once you're happy with your latest draft.
Add chapters to your publication
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Once you've created and saved your landing page, you will see a Children tab. This means you'll be able you can start adding child pages from your landing page. This is usually each chapter of your publication.
Select the Children tab.
Select Create new Publication page.
Chapter header tab
Click on the Header tab and add a title for the child page. The Publication/Parent page should remain as the landing page for your publication. Fields with an asterisk (*) are mandatory.
Complete the following fields if needed (items marked with an asterisk are mandatory):
Publication/parent page: this will default to the landing publication page*
Title*
Summary*
Introduction text
Chapter page content section
You can add more components to chapter pages. For instructions on using these content components, visit our Body text components page.
Customised header tab
Header style* allows you to select between 2 options.
Default appearance
Display the chapter title and introduction text.
Full-width background image
Display a hero image, the publication title and introduction text. Follow our hero image instructions.
Chapter sidebar
For instructions on using the sidebar, visit our sidebar components page.
Change the order of your chapters
For instructions, visit: How to change the order of children in your publication.
Save your work
Click 'Save' once you're happy with your latest draft.
Add footnotes, endnotes or references
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We follow the Australian Government's Style Manual for footnotes, endnotes or references.
For example, add the number to the sentence in Superscript format where required:
Victoria Police can issue family violence safety notices to a perpetrator to offer immediate protection to a victim survivor and can apply to the Magistrates Court for a family violence intervention order. Victoria Police practice guidance is clear that such notices and orders "must be strictly enforced…and police must lay charges for any contravention".119 It acknowledges that "a lack of attention conveys to the [perpetrator] and the [victim survivor] that the order is not taken seriously" and could risk the family's safety.
At the end of your chapter or content page:
add a Heading 2 titled Footnotes, Endnotes or References
list the entire source content like the below example.
Referencing example
Below is an example of referencing.
The below features an H3 heading. Use an H2 for your publication.
References
115 State of Victoria (2014–2016): Royal Commission into Family Violence: Report and Recommendations, Parl Paper No 132, Vol 3, Chapter 18, p. 28.
116 Unpublished data provided to the Monitor by the Crime Statistics Agency, December 2020.
117 Expert Advisory Committee on Perpetrator Interventions (2019): Expert Advisory Committee on Perpetrator Interventions: Final Report, November 2019.
118 Victorian Council of Social Service, submission 41; Individual — Grampians Community Health, submission 6.
119 Victoria Police (2019): Code of Practice for the Investigation of Family Violence, edition 3, Vol 4, p. 34.
120 Unpublished data provided to the Monitor by the Crime Statistics Agency, December 2020.
Publish your publication
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Before you publish, double check the child page order is correct. The order may have gotten mixed up as you added child pages.
Once you're happy with your content:
change the page status to Needs Review
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TipInstead of saving each child page as Needs review you can save time by adding the number of child pages ready for publishing in the revision log message of the Publication landing page. e.g. ‘Please schedule this publication for publishing at 4.00pm on Thursday 17 May. It contains 10 child pages and 7 grandchild pages.’ The SDP publishing team will then review each page against our web content publishing checklist and publish all of the pages at once.2. |
enter comments in the
Change request detail field
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select
Save (you can view saved comments in the Revisions tab).
All content is usually published within 48 hours. Inform us of embargoed or time-critical content in the comments.
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If you’d like to schedule your publication to publish at a future date/time, visit our schedule a publication page. |
The page is then submitted to the publishing queue. We review it against the publishing checklist.
We'll publish your page if it meets publishing best practices. We'll notify you if your page needs changing before publishing.
Once your publication is live, your landing page and children pages will include:
navigation (menu) that includes each of the publication's chapters
the download of the publication
print full document option that prints an HTML page with all sections merged onto one
pagination to the previous and next child page at the bottom of the screen (child pages only)
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Publication examples
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Find more examples below: